By-laws Question 2
Proposed amendment to change
the nominations procedure
(a line through stricken parts, new parts in bold)
Article XIII: Nominations
13.1 At least two months prior to the annual meeting, a committee to nominate candidates (the “Nominations Committee”) for positions on the Board shall be named by the Chairperson with the approval of the Board.
13.2 At the meeting approving the appointment of the Nominations Committee, the Board shall decide, in view of local circumstances and to promote the greatest participation, whether the elections shall be conducted (i) by e-mail ballot (to be counted at the annual meeting), and/or (ii) by vote (in person or by proxy) held at the annual meeting and shall adopt the rules with respect to the election.
a. The Nominations Committee may also bifurcate the elections process, with an election of the Chair in a first round of the process, then after a Chair has been elected the elections of the other officers and board members in a second round.
b. For Chair, the Nominations Committee shall submit the names of all qualified members who wish to run for the post to the membership as candidates. This does not relieve the Nominations Committee of its obligation to seek out a good candidate, and if others want to run, an arguable better candidate.
13.3 The Nominations Committee shall announce its nominees to the membership no later than 30 days prior to the annual meeting.
13.4 If the elections are to be conducted by mail or by electronic processes (e.g.e-mail, web) any member of the organization wishing to run for office as an Officer or a Member-at-Large and not nominated by the Nominations Committee shall declare his/her candidacy at least 14 days before the annual meeting by letter, fax or e-mail addressed to the chairperson of the Nominations Committee.
The Secretary shall send ballots by mail, fax, or e-mail to members of the organization no earlier than 13 days before the annual meeting and no later than 10 days before such meeting.
13.5 Nominations for all positions to be filled may be made from the floor of the annual meeting.